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Geauga County
4-H Advisory
Committee
Constitution
Pam Weisel
Extension Educator
4-H Youth Development
CONSTITUTION
FOR THE
4-H ADVISORY COMMITTEE
I. MISSION OF THE GEAUGA
COUNTY 4-H ADVISORY COMMITTEE
The mission of the committee
is to work with County Extension 4-H Educator and other County Extension
staff, to help determine 4-H program direction and needs in concert with
state and national 4-H policy.
Objectives:
A. Help determine the needs
and interests of all county youth, 5 to 19 years of age.
B. Plan, evaluate, and recommend
4-H educational experiences, methods and programs that meet the needs
and interests of these youth.
C. Assist in recruiting volunteers
and developing their leadership skills.
D. Seek financial resources,
as needed, to conduct, promote and expand the 4-H program.
II. ORGANIZATION
A. Volunteers, with voting
privileges, may be elected from each program and project area of the
Geauga County 4-H Advisory Committee. Volunteers are defined as adults
or youth who have successfully completed the Ohio 4-H volunteer application
and screening process. These areas include but are not limited to:
1. Beef
2. Camp
3. Clothing
4. Cloverbuds
5. Dairy
6. Dogs
7. Equine
8. Foods
9. Goats
10.International Exchange
11. Junior Leaders
12. Miscellaneous
13. Poultry
14. Rabbits, Small Animals
15. Sheep
16. Shooting Sports
17. Swine
One person may represent
more than one program or project area.
The committee is responsible
for establishing guidelines for members, goals, and meeting dates. Guidelines
shall be reviewed annually by the members and Extension staff.
B. Members with voting privileges,
may be elected from each of the following areas:
Jr. Fair Board
Sr. Fair Board
C. Three at-large members,
with voting privileges, may be asked to serve at the discretion of the
4-H Educator. At-large representatives are defined as individuals who
are not currently providing leadership in the 4-H program, and may represent
other interests that will benefit the work of the committee.
III. SELECTION
A. Committee members may
nominate new members in areas where a vacancy exists. The nomination
process shall follow these steps:
1. Nominating member shall
notify president and 4-H Educator of potential nominee and reason
for nomination.
2. 4-H Educator shall review
member responsibilities and committee goals with nominee.
3. Nominating member shall
invite nominee to attend a regular meeting as a guest, where they
may share background information pertinent to the work of the committee
along with their interest in serving on the committee. Members, in
turn, may share information about current membership and projects.
4. Members shall vote on
the nomination at the conclusion of the meeting, after the nominee
has been excused.
5. Upon a majority vote,
the 4-H Educator shall notify the new member in writing and the new
member may attend the next regularly scheduled meeting.
B. At-large members may be
asked to serve at the discretion of the 4-H Educator or other Extension
staff to fill specific needs. The president shall be notified of such
prior to their attendance at any meeting(s).
IV. TERM OF OFFICE
A. Volunteers may be elected
to serve on the committee for one four-year term. This term is renewable
upon agreement of the individual and the committee.
B. Youth volunteers may be
selected or re-selected each year.
C. At-large members may be
selected or re-selected each year.
V. ATTENDANCE
A. Meetings shall be held
the first Monday of every other month beginning in February. Special
meetings may be called as needed.
B. A committee member is
required to attend a minimum of 4 regular meetings in a calendar year.
C. The County Extension Staff
may attend on an ex officio basis with no voting power.
VI. AD HOC SUB-COMMITTEE
A. The committee president
may appoint standing ad hoc sub committees for specific designated purposes.
(E.g. volunteer development, promotion, fund raising, recognition, awards,
etc.)
B. The organization of each
sub-committee shall be as follows: The committee president shall appoint
a chair. Members may include anyone with a vested interest in the work
of the sub-committee. The sub-committee chair shall report to the committee
after each meeting.
VII. OFFICERS
A. Elected officers shall
consist of President, Vice President, Secretary and Treasurer.
B. The term of office shall
be two years. This term is renewable upon the agreement of the committee
and the individual.
C. Elections shall be held
annually at the October meeting. Terms of office shall begin with the
first meeting of the following year.
VIII. COUNTY EXTENSION ADVISORY
COMMITTEE REPRESENTATIVE
The 4-H Advisory Committee
may recommend a person as a representative to the Extension Advisory
Committee.
IX. AMENDMENTS TO THE CONSTITUTION
Changes in these guidelines
may be made by a majority vote of members present at a regular committee
meeting.
Adopted:___________________
Amended:__________________
Amended: 6/99
Amended: January, 2003
Amended: February, 2003
Amended: March, 2003
Amended: December 2004
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